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Storypark Manual

Welcome to Storypark

Click here to read the FAQ

Storypark is an easy to use private online service that helps educators and families work together to record, share and extend children’s learning and development. Educators can capture a child’s development by posting photos, videos, stories, notes and comments. Creating a Storypark account is quick, easy and without separate charge for parents and families.

Why Storypark?

Storypark supports parents/guardians by:

  • allowing you to be part of your child’s day no matter where you are;
  • extending your child’s interests and learning;
  • recording your child’s stories in one place;
  • helping educators share and collaborate with wider family in a safe, private environment;
  • being suited to any parent or family situation, including working couples, separated parents and overseas relatives; and
  • offering access to families without separate charge.

Storypark enables children by:

  • enhancing learning opportunities;
  • facilitating feedback and reinforcement from family;
  • stimulating language and ideas;
  • encouraging stories to be revisited to reinforce and extend learning; and
  • building an online record that grows with each child.

Ownership of information

Storypark doesn’t own your stories and information, rather it simply stores it for you. Any content that was yours to begin with, remains yours after uploaded to Storypark.
Children’s stories are owned by the creator of the story and controlled by parents or guardians of the child the story is associated with.

You have been sent an invitation – what next?

If you have received a Storypark invitation by email, it means your child’s educator wants to share your child’s learning and development with you.

The email you receive will include information about what Storypark is with some useful links to the help centre.

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Click the blue accept button in the email and you’ll be taken to a simple ‘Sign up’ page where you can enter your name, and choose a password.

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Please choose a password you will remember but that is difficult for someone else to guess. Storypark is an online service, so you can log in without installing software on your computer.

To learn more about what to do if you receive an email invitation to Storypark, please read ‘If you’ve been sent an invitation.

What you will see when you accept your invitation to Storypark

The consent process is automated as part of the parent invitation. Once you have read the consent form you simply select ‘Yes’ and then you’re ready to start.

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Inviting family or specialists

Only family administrators can invite other family members to a child’s profile. Family administrators include the parent/guardian who accepted the invitation from Annie Dennis or who signed up to Storypark, and any other family members that parent/ guardian has made an administrator. Storypark refer to administrators as ‘Admins’.

Inviting family members to your child’s Storypark account is quick and easy:

  1. Click the ‘Invite’ button at the top of the page.
  2. A drop-down form will appear.
  3. Ensure the ‘Family’ tab is selected at the top of the box, and then complete the form, entering your family member’s name and email address.
  4. If your child’s early childhood service will have access to your child’s profile it can be useful to add the person’s relationship to the child in brackets, next to their name.
  5. You have the option to add a custom message that will be included when the invitation email is sent.
  6. Click ‘Send invite’.

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Annie Dennis strongly encourages you to be selective in who you invite and we recommend you do not invite lots of people.

Making a family member an ‘Admin’

Admins have additional rights over other users.

They can:

  1. make other people Admins;
  2. remove other people’s administration rights;
  3. invite and remove other family members;
  4. invite early learning services to a child’s profile;
  5. access and contribute to a child’s private notes;
  6. access and contribute to a child’s early learning service’s community discussions; and
  7. delete a child’s profile.

Our system only allows educators to invite one parent to a child’s profile. This is for security reasons so you have control over who has access to your child’s stories and information.

Once a parent is invited however, you can then invite as many other family members as you like, including a second parent/guardian. You can also make any of those people Admins if you wish. Where there are two parents, usually both will be Admins).
Think carefully before granting another person administration rights for your child because that person will then have joint responsibility over your child’s Storypark profile. You must have a high level of trust in that person, particularly as they can then invite other people to view your child’s profile, and also delete the child’s profile.

To make another parent or family member an Admin:

 

  1. Go to a child’s profile page and click the ‘Family’ tab.
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  2. Find the person to whom you wish to grant administration rights.
  3. Click the arrow in the top right corner of that family member’s tile, and from the drop-down menu select ‘Make admin’.
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  4. That person will now have all the additional rights that an administrator has.

To remove administration rights from a person, click the arrow in the top right corner of that person’s tile and from the drop-down menu select ‘Remove as admin’.

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To learn more about Admins, please read ‘Who can invite people to a child’s profile?

Removing family members or specialists

Only family Admins have the ability to remove others.

Go to your child’s profile page and click the ‘Family’ tab. Find the family member you wish to remove and in the top right corner of their tile click the small arrow. From the drop-down menu select ‘Remove’.

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Who can invite people to view a child’s profile?

It is important that parents of children added to Storypark feel in control over who has access to their child’s stories and information. It is for this reason that when an educator adds a child to Storypark our system only allows them to invite one family member (usually a parent) to a child’s profile. It is then that family member’s choice as to who else can be invited, or who else be made an Admin (family Admins can invite other people).

Learn more about family Admins, here.

The following are the people who can invite people to a child’s profile:

  • an educator who adds a child to Storypark can invite one family member of that child (usually this will be a parent);
  • an educator who has administration rights (the educator or director who first signed up, or has been granted administration rights by another educator Admin) can invite additional educators;
  • a family member (usually a parent) invited by the educator who added their child to Storypark can invite anyone they trust (this will usually be other family members, but may include teaching specialists);
  • a parent who signs up and adds their child can invite anyone they trust (this will usually be other family members, but may include teaching specialists);
  • a family member or specialist who has been made an Admin by another family Admin can invite anyone they trust (this will usually be other family members, but may include teaching specialists); and
  • a family Admin can invite an early learning service. Once the early learning service accepts, all its teachers can view the child’s profile.

Learn more about how parents/guardians can invite their family members, here.

Inviting multiple or separated parents

Our system only allows educators to invite one parent to view a child’s profile. This is for security reasons so parents have control over who has access to their child’s stories and information. That parent however can then invite as many other family members as they like, including a second parent/guardian (usually the first person they invite).

Learn more about how parents can invite their family members, here.

Parents can also make other family members Admins of their child’s account. Learn more about family Admins here.

Complicated circumstances

In circumstances where parents aren’t on good terms or don’t have contact with each other, educators may create a duplicate profile for the child (so that child then has two profiles). They may be called, for example, ‘Child’s name Mum’ and ‘Child’s name Dad’. They can then invite each parent to their corresponding profile. When stories are created for the child they simply add both instances of that child to the story.

What information can different people see?

Who can view and contribute to a conversation?

  • Only the person who created the conversation and the people they added to the conversation.

Who can view and contribute to a ‘Community post’?

  • Only educators and family Admins (including the parent/guardian who initially set up a child’s profile or who was invited by the educator) for each child can view and contribute to a Community post.
  • Note there are settings to disable comments and posting abilities for parents.

Who can view and contribute to an individual child’s stories and profile?

  • family Admins (including the parent/guardian who initially set up a child’s profile or who was invited by the educator;
  • any other family members or specialists who have been invited to a child’s profile by the family Admin; and
  • any educators who have access to a child’s profile because the child attends a service where they are currently an educator.

Who can view and contribute to a group story, ie a story that includes multiple children?

  • The family Admin (ie the parent/guardian who initially set up each child’s profile or who was invited by the educator) for each child who has been added to the story can see the content of the story and the first names and profile images of other children in the story. Other children’s names are not links.
  • The family members or specialists invited by each family Admin for each child included in the story can see the content of the story. However, they cannot see names or images of other children in the story. Their view simply states that is it a group story and any comments they make will be seen by other people who have access to children in the story.
  • The educators at Annie Dennis can see the content of the story and all the children’s names and profile images in the story. Children’s names are links to their profiles. They can also comment and access those children’s profiles.

Observe a child’s progress with learning tags

What are ‘Learning tags’?

‘Learning tags’ are like labels or keywords that can be attached to learning stories. Educators use Learning tags to relate stories to elements of the curriculum (the Early Years Learning Framework), outcomes, goals, values, culture, interests or subjects. This makes it easier for parents and family members to understand how a child’s behaviour within a story relates to learning outcomes or the curriculum.

At Annie Dennis we use learning tags to extend the educator’s own interpretation of the child’s learning that they have observed. The process of assessing a child’s learning comes from the educator, from their knowledge of the child, the interactions they have with the child and the relationship and communication they have with the child’s family.

This enables our educators to capture not only special moments but also to build more in depth stories of learning and a ‘rich assessment’.

What is a rich assessment?

It comprises three components:

  • Notice – capturing what is happening typically using text to describe the event, actions etc accompanied by photos (not essential).
  • Recognise – the educator interprets the learning that has occurred.
  • Respond – the educator provides ideas and future opportunities of how a child’s current interests and learning can be further supported and extended.

Notifications

Notifications are alerts you receive when somebody uploads content or makes comment within Storypark. The types of notifications will depend on a few factors; whether you’re an educator, a parent or a family member, an Admin or non-administrator. Notifications occur when:

  • a new story is added;
  • a new comment is added;
  • a new note is added;
  • a new community post is added; or
  • a new conversation is started.

Notifications show up as a little number in a red speech bubble next to the Storypark duck at the top of the page. This represents the number of notifications you have waiting.

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By clicking this, you’ll be taken to your notifications page.

Change your notifications settings

You can also be sent an email to let you know about some notifications. The default setting is for you to be sent email notifications (as well as the notification in the blue panel at the top of the page).

You can choose how many notification emails you receive by changing your settings on your profile page.

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  1. Click the settings icon at the top of the page.
    From the drop-down menu select ‘Settings’.
  2. You’ll be taken to a form where, among other personal settings you can edit your notification settings.

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At the bottom of the form you’ll see a series of checkboxes. These are your notification settings. By checking or unchecking each box you can choose the types of notification emails you receive.

Storypark App

The app is a simplified version of the Storypark you use on your computer, and works best on smaller screens. It’s designed to let you record and view stories quickly and on-the-go. It lets you:

  1. Sign in.
  2. View your latest activity.
  3. View a story, its author and its comments.
  4. View your draft stories.
  5. Record photos and videos.
  6. Create a story (select and add children from an early learning service or a room, add learning tags, record or attach photos and videos, and publish or save as a draft).
  7. Record audio comments (great for adding a child’s voice to their own story).
  8. Add text comments (your own, or a child’s).
  9. Add audio comments (your own, or a child’s).
  10. Log out.

If you’d like to use the full functionality of Storypark on your mobile device (eg adding and managing children, teachers and family members, managing learning tags and sets, writing community posts and children’s notes, creating reports, etc) you can do so by opening and signing into Storypark in your phone’s mobile browser (eg Chrome, Firefox, Safari, Internet Explorer).

To use the Storypark app, you will need to have already signed up for a Storypark account.

Parents and family members can find out how to sign up, here.

Teachers can find out how to sign up, here.

iPhone

You can use the Storypark app on an iPhone, an iPod Touch, or an iPad. The free app can be downloaded from the AppStore here.

Alternatively:

  1. Open the ‘App Store’ app on your iOS device.
  2. Click ‘Search’.
  3. In the search bar, type ‘Storypark’.
  4. Select ‘Storypark’ in the search results.
  5. When the Storypark app displays, click ‘Free’.
  6. Click ‘Install’.
  7. Enter your Apple ID password if prompted.
  8. When the app has finished downloading, click ‘Open’.

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To learn how to log in and use Storypark on your iOS device, click here.

Android

You can use the Storypark app on Android 4.0 and newer.

Android users can download the free app from the Google Play Store here.

Alternatively:

  1. Open the ‘Play Store’ app on your device.
  2. Click ‘Search’.
  3. In the search bar, type ‘Storypark’.
  4. When the Storypark app displays, click ‘install’.
  5. When the app has finished downloading, click ‘Open’.

You can find out more about using the Storypark Android app, here.

What’s the difference between using the Storypark app vs opening Storypark using your web browser?

The Storypark app makes for an easy experience. However, the app does come with more limited functionality. Functionality will depend on the type and age of your phone and its operating system. Features may be limited on older phones.

You can enjoy Storypark by opening and signing into Storypark using your phone’s mobile browser (eg Chrome or Safari) or just by clicking on the link you’ll be provided in any notification you receive.

By using your browser to access Storypark you’ll have the full functionality of Storypark on your mobile device. For example, you’ll be able to add and manage children, teachers and family members, manage learning tags and sets, and write community posts and children’s notes.

To open Storypark via your browser:

  1. On your phone or tablet, open a browser, eg. Chrome or Safari.
  2. In the address bar, type storypark.com.
  3. Click ‘Log in’.
  4. Enter your email and password.
  5. Click the ‘Log in’ button and you’ll be taken to your ‘Latest activity’ page.
  6. From here you can use Storypark as you would on your computer. The navigation and some information will have been rearranged to suit a smaller screen, but it works the same way.

Bookmark Storypark

Some phones and browsers let you create a bookmark on your phone so you can create a quick way to access a webpage such as Storypark.  Find out about how to do this on Android devices, here.

Logging in

To log in using the Storypark app, open the app and enter the email address and password you chose when you signed up. You’ll be taken to your home screen showing your ‘Latest activity’.

You can also click on the link provided in an email notification you receive. You will be taken to the web version of Storypark where you will be asked to log in.

View stories

Your home screen shows all of the latest activity that has been happening within your Storypark community.

You can tap the right-hand icon with the three dots in the navigation bar at the top to:

  1. access your draft stories; and
  2. log out.

Creating a story

To create a new story, tap the right-hand icon with the ‘+’ symbol in the blue bar at the top.

  1. You’ll be taken to the story editor.
  2. Here you can write your story and give it an optional heading.
  3. Add a photo or video by tapping the appropriate buttons at the bottom of the screen. You can take a photo (or video) or select an existing photo (or video).
  4. If you select ‘Take photo’, your camera app will open.
  5. If you select ‘select photo’ or ‘select video’, you’ll see all the photos and videos that are already on your iOS device. Select one or more, tap ‘Done’, and when the photos or videos have finished attaching their thumbnails will be shown beneath the story.
  6. When you’ve finished your story, it should look something like this:
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  7. To publish your story, tap ‘Publish’.
  8. To save your story as a draft, tap ‘Cancel’ and then ‘Save to drafts’.

Comment on a story from your child’s educator

You can comment on any story yourself, or on behalf of a child. You can comment using text, or audio. This screenshot shows the four types of comments:

Add a text comment

  1. Tap on the story you’d like to make a comment on.
  2. Tap in the comment box beneath the story.
  3. Type your comment and tap ‘Post’.

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Add a text comment on behalf of a child

It is important to revisit stories with children, and helping a child to actively comment on their own stories is a great way to involve them. You may want to write something the child has already said to you about this story, or you may want to dictate what a child is saying to you at that moment.

  1. Tap on the story the child will be commenting on.
  2. Tap in the comment box beneath the story.
  3. Tap your profile picture beneath the comment field.
  4. Select the child you’re making the comment on behalf of.
  5. Type the child’s comment and tap ‘Post’.
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Add an audio comment

  1. Tap on the story you’d like to make a comment on.
  2. Tap the microphone symbol next to ‘Add comment…’ and recording will begin immediately.
  3. When you’ve finished recording your audio comment, tap ‘Done’.
  4. If you wish to start again, tap the red ‘x’ next to your recording to delete it.
  5. If you’re happy with your recording, tap ‘Post’.

Add a child’s voice (an audio comment from the child’s perspective)

  1. Tap on the story the child will be commenting on.
  2. Tap the microphone symbol next to ‘Add comment…’ and recording will begin immediately.
  3. When the child has finished recording their audio comment, tap the ‘tick’.
  4. Tap on your profile picture beneath the comment field.
  5. Select the child who’s making the comment and tap ‘Done’.
  6. If you wish to start again, simply tap the red ‘x’ next to your recording to delete it.
  7. If you and the child are happy with the recording, tap the ‘Post’ button

Deleting comments

You can delete any comments you or a child makes by taping the ‘x’ to the right of each comment.

Drafts

Tap the left-hand icon with the three lines in the blue bar at the top, select ‘Drafts’, and you’ll see a list of all the draft stories you’ve started on your device.

Select any draft to take you to the partly-finished story where you then can edit, delete or publish it.

Accessing Helpdesk

You can access help by clicking on the blue ‘help?’ tab at the bottom of each page. From here you can go to the ‘Help centre’ where you’ll see various help topics under the ‘For families’ section

Logging out

Tap the left-hand icon with the three lines in the blue bar at the top, and select ‘Log out’.
FAQs

For frequently asked questions, including how to remove a child’s information from Storypark when required, and how Storypark maintains security over your information, please click here.